A person isn't a login. We built it that way.
Every employee gets a permanent record — an Ergon ID — the moment they exist in the system, separate from whatever login they use to sign in. It's issued once, never reused, and it's what MyTime, MyPay, MyHR, MyTraining, MyTeam and MySalesPoint all attribute hours, pay and history to.
Six apps. One employee
record underneath.
-
MyTime
Clock in and out against a specific job, location and legal entity — not just a timestamp.
- Draft-then-publish scheduling, with open-shift pickup and swaps
- Overtime risk calculated live while you're building the schedule
- Geofenced kiosk punching alongside manual timesheet entry
-
MyPay
Real IRS-table withholding math, not a placeholder — every run lands in your books properly.
- Federal tax withheld to the current IRS tables, plus FICA and FUTA
- Downloadable PDF pay stubs; W-2 and 1099-NEC generation
- Direct deposit with pre-note support
-
MyHR
The employee record is the spine everything else hangs off.
- A public careers page — post a job, take applications from anyone
- Applicant becomes pre-hire becomes employee, without retyping
- Onboarding and offboarding checklists, per entity
-
MyTraining
Structured courses and the compliance paper trail auditors ask for.
- Ordered modules — lesson, video, document and link types
- Required vs. optional modules per course, with retraining cadence
- Generated completion certificates and policy acknowledgments
-
MyTeam
Closer to a management console than an approval inbox.
- One-screen person view — hours, shifts, leave and training together
- Approvals route to the owning app, so there's one audit trail, not several
- Multi-entity scope labeling, so a manager never sees another entity's data
-
MySalesPoint
A multi-channel retail platform — closer to a scaled-down Shopify-plus-POS than a bolt-on catalog.
- Per-store databases with audited, revertible stock adjustments
- A real register with live margin calculation, not just a total
- eBay listing sync and fee-offset pricing, plus PayPal checkout
- Branded public storefronts per store
The people side,
for real.
The business side
of the business side.
MyBusinessManager (MBM) sits one layer above the people and pay apps. It is the place a business owner actually files LLC paperwork, tracks subscriptions, manages domains, and keeps the tax documents auditors ask for.
For most small companies, that is two or three SaaS subscriptions and a folder of PDFs. MBM puts it on the same employee record as everything else, so a person's role, location and legal entity are the same identifier across the whole business — not five different ones that drift.
- LLC and entity tracking, with per-entity tax documents and compliance deadlines
- Domain, mailbox and subscription inventory, with renewal alerts
- Connects to MyPay and MyHR so the company and its people are on the same record
- Pulled into Eli — ask for "the LLCs with renewals this quarter" and you get a real answer, not a guess
Three LLCs, one login,
three sets of books.
Entities aren't a label on a record here — they're a real tree. A legal entity holds its own EIN, jurisdiction, fiscal year and base currency, and its own chart of accounts. Journal entries are keyed to the entity that owns them.
- Legal entities, operating groups, brands, locations and departments
- Each ledger-enabled entity keeps a genuinely separate chart of accounts
- Payroll posts to the entity that employed the person
- Copy a chart of accounts between entities, with a diff first
Every node carries its own capability flags — whether it can employ people, whether it can be a posting target, whether it needs a tax registration.
A person and an account
are not the same thing.
Most systems conflate them, then break when someone is hired before they have a login, or works for two of your entities, or leaves and comes back.
The account
Who is logged in. One directory of people that every app resolves against, so the person you mention in Messages is the same person the org chart draws and the document shares to.
The employee
A permanent employee number, issued once and never reused. It exists whether or not there's a login attached yet, and a rehire gets their old number back.
Because they're separate, one employee record can link to several accounts, a candidate can exist in the system before they're hired — tracked from application through pre-hire without retyping anything — and if they leave and come back, the rehire gets their old employee number and history, not a fresh one. Time, pay and PTO attribute to the person, not to whichever login happened to clock in.